Troops flex their financial muscles in two distinct ways:
• The Girl Scout Cookie Program and other sales of Girl
Scout–authorized products (such as calendars, magazines, or nuts and
candy), organized by your council. All girl members are eligible to
participate in two council-sponsored product program activities each
year with volunteer supervision: the cookie program and one other
council-authorized product program. Please remember, volunteers and
Girl Scout council staff don’t sell cookies and other products—girls
• Group money-earning activities organized by the troop (not by the
council) that are planned and carried out by girls (in partnership
with volunteers) and that earn money for the group.
Girls’ participation in both council-sponsored product program
activities and group money-earning projects is based upon the
• Voluntary participation
• Written permission
of each girl’s parent or guardian
• An understanding of (and
ability to explain clearly to others) why the money is needed
An understanding that money earning should not exceed what the group
needs to support its program activities
• Observance of local
ordinances related to involvement of children in money-earning
activities as well as health and safety laws
• Vigilance in
protecting the personal safety of each girl
• Arrangements for
safeguarding the money
Keep these specific guidelines—some of which are required by
the Internal Revenue Service—in mind to ensure that sales are
conducted with legal and financial integrity.
• All rewards
earned by girls through the product program activities must support
Girl Scout program experiences (such as camp, travel, and program
events, but not scholarships or financial credits toward outside
• Rewards are based on sales ranges set by
councils and may not be based on a dollar-per-dollar
• Troops are encouraged to participate in council
product program as their primary money-earning activity; any group
money earning shouldn’t compete with the Girl Scout Cookie Program or
other council product program.
• Obtain written approval from
your council before a group money-earning event; most councils ask
that you submit a request for approval.
• Girl Scouts
discourages the use of games of chance. Any activity which could be
considered a game of chance (raffles, contests, bingo) must be
approved by the local Girl Scout council and be conducted in
compliance with all local and state laws.
• Girl Scouts’ Blue
Book policy forbids girls from the direct solicitation of cash. Girls
can collect partial payment toward the purchase of a package of Girl
Scout Cookies and other Girl Scout–authorized products through
participation in council-approved product sale donation
• Girl Scouts forbids product demonstration parties
where the use of the Girl Scout trademark increases revenue for
another business, such as in-home product parties. Any business using
the Girl Scout trademark or other Girl Scout intellectual property
must seek authorization from GSUSA.
• Group money-earning
activities need to be suited to the ages and abilities of the girls
and consistent with the principles of the GSLE.
Money earned is
for Girl Scout activities and is not to be retained by individuals.
Girls can, however, be awarded rewards and/or may earn credits from
their Girl Scout product program. Funds acquired through group
money-earning projects must be reported and accounted for by the group
according to council procedures.
GSCI Additional Money-Earning Guidelines
The Girl Scout Cookie Program and other council-sponsored
product programs are designed to unleash the entrepreneurial potential
in your girls. From there, your troop may decide to earn additional
funds on its own.
• Additional Money Raising Requirements
• View Money Matters, Module 4 – Additional Fund- Raising
Guidelines. This module covers all restrictions and guidelines.
• Troops are required to actively participate in the Girl Scout cookie
• Blackout Dates
• There are no blackout dates for additional money earning
activities during the Fall Product Program.
• Money earning
activities must not take place during the Cookie Program period.
• Troop Cash Contributions
• When a troop or Service Unit receives a cash contribution for
which the giver requires a gift receipt (for tax credit) OR which is
above $250, the gift should be mailed directly to council for deposit
• Once the money is received and matched to the money earning
application, a check will be mailed to troop leader.
• If the
donor does not want a receipt, the money should not be sent into the
Girl Scout office.
• Additional Fund Raising Opportunities:
• Restaurant Nights – troops/service units may
participate in 1 Restaurant Night fundraiser, per membership year.
Remember, however, that Girl Scouts may not endorse any product or
service. Girls, volunteers, and parents may not stuff flyers in
mailboxes or post them in public places. This needs to be word of
mouth promotion to families and close friends of the girls and
volunteers in the troop or service unit.
• Girls may not directly solicit funds from individual or
• Individual troops and service units (all girls,
parents, and volunteers) may not solicit grants or financial donations
from foundations or corporations.
• In Kind Contributions:
• If a troop or Service Unit solicits an in-kind donation with
an estimated value of $500 or more, approval must be sought from
council. Approval must occur before solicitation. Please contact fund
development department at firstname.lastname@example.org.
• Matching Gifts:
• Many employers will match gifts or volunteer hours to Girl
Scouts of Central Indiana as part of their corporate policy. Does
• If your company is eligible, request a matching gift
form from your employer, complete, sign and send it with your gift. We
will do the rest. The impact of your gift to Girl Scouts of Central
Indiana may be doubled or possibly tripled.
• The Following Opportunities Are Not Allowed:
• Girls directly asking for cash donations.
Funding – this includes GoFundMe, Kickstarter, Indiegogo, Patreon,
RocketHub, GoGetFunding, Ulule and CircleUp.
• Raising or
collecting funds for other organizations (i.e. ringing bells for
• Sales of gift cards, coupon books or candy
bars for other organizations or businesses
demonstration parties: Pampered Chef, Mary Kay, etc.
Sample Money-Earning Activities
• Cell phones for refurbishment
• Used ink cartridges
turned in for money
• Christmas tree recycling
• Lunch box auction (prepared lunch or meal auctioned
• Themed meals, like a high tea or a build-your-own-taco
bar, related to activities girls are planning (For instance, if girls
are earning money for travel, they could tie the meal to their
• Service-a-thon (people sponsor a girl doing service and funds
go to support a trip or other activity)
• Babysitting for
holiday (New Year’s Eve) or council events
• Raking leaves,
weeding, cutting grass, shoveling snow, walking pets
class or other specialty class
Tax ID number is an IRS
designation, and as such, is given to Girl Scouts of Central Indiana
– the council. We cannot give either the Federal Tax ID number or
our Indiana Dept. of Revenue Sales Tax exemption number out to troops.
There are a couple of exceptions and here is how they will
1. A troop is requesting a donation (either cash or
materials) for a Large Service Project (Gold, Bronze, Silver Award;
Take Action project, or Large Project where the single purchase is
over $250) and the donor needs the Tax ID #. Fill out the Troop
Fund Raising Event Approval Form and we will mail the Tax ID #
directly to the company donating the goods or cash.
2. A troop
has filled out a youth grant form, such as the Kohls, or Youth as
Resources Grant, and the granting agency needs the Tax ID #. Fill out
Unit Donation Form, and we will fill in the Tax ID and forward
on to the granting agency.
3. A donor gives money ($250 or more)
to a troop fundraiser, and requests our Tax ID #. Request that the
donor write the check out to Girl Scouts of Central Indiana, and then
fill out a Troop/Service
Unit Donation Form, and then the check will get matched up with
the form, and reissued to the troop. The donor will then receive a
letter from GSCI for their tax records.
4. A troop is requesting
either tax form for a Large Service Project Purchase (Gold, Bronze,
Silver Award; Take Action project, or Large Service Project where the
single purchase is over $250) and need the Tax ID/Sales Tax Exemption
#. Please complete this form.